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Administrative Assistant


Administration & Secretarial
Source: uWorkin


BJ Care Services provides home care services to support the independence of people living with a disability from various cultural backgrounds.

We have a position open for an Administration Assistant to join our team.


You will be responsible for all-round administration duties as part of the Administration team.

In this role, you will:

  • Attend to incoming/outgoing phone calls and emails
  • General administrative tasks including data entry
  • Schedule and coordinate day-to-day shifts and arrange ad-hoc/emergency shifts as they arise
  • Liaise with case managers, field staff and clients to provide the utmost support and ensure the provision of smooth and high-quality services
  • Coordinate services to meet the needs of our clients and maximise staff efficiency, as well as in line with appropriate award conditions and OH&S provisions


  • Experience in an administration role
  • 2 year + experience in a rostering/scheduling role will be highly regarded
  • National Police Check (within 3 months)
  • Experience in the aged care/disability /community services sector highly desirable

Key traits of a successful candidate:

  • Excellent problem-solving skills and capable of planning ahead
  • Ability to work under pressure within a demanding environment and fast-growing organisation
  • Flexibility and adaptability to respond to unexpected circumstances
  • High level of verbal and written communication to show professionalism and confidence
  • Negotiation skills to resolve complex problems in a collaborative manner
  • Excellent organisational and time management skills, and ability to multi-task and prioritise
  • High IT skills to adapt to different software and online platforms
  • Bilingual candidates are highly desirable


  • Rewarding role to support your community
  • Training opportunities
  • Continual support and professional development
  • Opportunity to grow with the company
  • Friendly and supportive organisational culture


  • Monday to Friday


  • administrative: 2 years (Preferred)

Administrative Duties:

  • Scheduling
  • Running errands
  • Sorting and sending mail
  • Answering and routing phone calls
  • Greeting visitors

Application Deadline: 31/01/2021

Expected Start Date: 01/02/2021

Job Types: Part-time, Casual

Salary: $55,574.00 – $67,924.00 per year


  • 8 hour shift


  • administrative: 1 year (Preferred)
  • customer service: 1 year (Preferred)
  • Administrative Assistant: 1 year (Preferred)

Work Eligibility:

  • Permitted to work permanently with no restriction on hours (e.g. citizen, permanent resident) (Preferred)

Administrative Duties:

  • Scheduling
  • Sorting and sending mail
  • Answering and routing phone calls
  • Managing social media
  • Greeting visitors

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Remote interview process
  • Personal protective equipment provided or required
  • Temperature screenings
  • Social distancing guidelines in place
  • Virtual meetings
  • Sanitising, disinfecting or cleaning procedures in place