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February

Event Administrator

WELLS GRAY RECRUITMENT - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Client

Our client is part of a Rehailitation Aged Care and Community Care Program who offer support and respite for carers. They are located in Caulfield, close to public transport and parking on site.

The Role 

This is a temporary Events administrator role commencing immediately through until the end of June 2021. Secure this fabulous opportunity to join a dedicated team, your primary purpose being to support them with the efficient implementation of events and engagement processes.

Duties involve, but are not limited to:

  • Book and review venues, catering and facilitators
  • Co-ordinate purchase orders and payments
  • Upload upcoming events into relevant databases and systems
  • Events schedule tracking and prepare worksheets
  • Management of mailing lists, events mailbox and phone line
  • Manage registrations, monitor and prepare registration event lists and liaise with attendees
  • Prepare collateral for events, e.g. flyers, registration lists, name tags, feedback forms and info packs
  • Prepare event reports, feedback surveys, documentation and spreadsheets

Skills and Experience:

  • Advanced MS Office skills including Word, Excel, PowerPoint, Publisher and Outlook
  • Outstanding interpersonal skills and effective administration of office systems and procedures
  • Assess urgency and deadlines and relay to management
  • Effective communication with senior staff, community members and interdisciplinary teams
  • Ability to work independently, undertake investigations and work in a changing environment
  • Previous experiece in a similar events administrator role

The Person

You take pride in your work and can juggle a number of conflicting priorities and deadlines. It would be highly adantageous if you have previous experience in a role where you have dealt with people from diverse communities however this is not essential.

If you have previous events/administration experience and can make a commitment until the end of June, please send your CV asap for consideration.