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Administration Officer

Calvary HealthCare Newcastle - Newcastle, NSW

Administration & Secretarial
Source: uWorkin


Administration Officer Level 3

Medical Centre Department - Front Office

Calvary Mater Newcastle

  • Join one of Australia’s leading health, community and aged care providers
  • Permanent Part time position
  • Excellent salary packaging options available

About the role

The Administrative Officer is a valued member of the Calvary Mater Newcastle required to provide efficient and effective administrative support services in the Medical Centre Front Office in a team environment. The Administrative Officer is required to work accurately, with multiple systems and efficiently. All staff are required to provide excellent front line reception and customer service whilst maintaining confidentiality of all information. Professional presentation and conduct is required at all times.

The Medical Centre Front Office provides direct services to outpatients attending the hospital, staff associated with the service, and members of the public. The Administrative Officer is responsible for working between the main reception counter and the front office to: arrive patients, schedule outpatient appointments, register patients and update demographic details in the iPM system, process billing and prepare medical records.

The Administrative Officer is required to follow predefined procedures for work however exercising practical judgement at all times, and seeking assistance from Manager when required.

What you bring

  • Demonstrated experience providing administrative services to patients in frontline role.
  • Experience using a computerised appointment scheduling system in a hospital or health care setting.
  • Demonstrated effective interpersonal skills and professional presentation.
  • Proven ability to work both independently and as a member of a team in an organised manner.


This is an excellent opportunity to be a part of a leading mission based health care organisation. We offer paid parental leave, salary packaging, career progression, flexible working hours and training and skills development. Calvary is also proud to be recognised as a leader in gender equality. Further details are available here: https://www.calvarycare.org.au/careers/benefits/

About Calvary
Calvary Mater Newcastle public hospital in Waratah, NSW, is an Affiliated Health Organisation of NSW Health. It is the major cancer care centre for the Hunter New England Local Health District, delivering more than 320,000 occasions of outpatient services and in a excess of 16,000 inpatient treatments per year.

Calvary Mater Newcastle provides an Emergency Department open 24 hours seven days a week an Intensive Care Unit, and extensive Palliative Care services including the Mercy Hospice. Hunter New England Local Health District’s Mental Health Facility and Breastscreen NSW are also located on the Mater campus.

Calvary is a national Catholic provider of health, community and aged care services operating in six states and territories. Our services include public and private hospital care, acute and sub-acute care, home care services and retirement and aged care services, in both rural and metropolitan areas. Calvary employs over 11,000 people and has over 1,500 volunteers.

Calvary continues the mission of the Sisters of the Little Company of Mary, a mission focused on caring for those who are sick, dying and in need. We express our values of hospitality, healing, stewardship and respect through “being for others” exemplified by the Spirit of Calvary and the example of Venerable Mary Potter.

How to join the team

To join our diverse, compassionate and dedicated team for a rewarding Calvary career, please submit an online application.

Please note: attached to the job advertisement on the Calvary Careers portal are important documents relating to the role. Please ensure you view these documents before beginning your application. It is suggested that you download a copy of these for your reference.

Candidates must hold Australian or NZ Citizenship or the capacity to permanently work in Australia. Employment of a temporary visa holder may only occur if no suitable permanent resident or citizen of Australia has been identified for this position following suitable labour market testing.

As part of the application process, you may be required to participate in a health evaluation, which could include face to face assessment and drug and alcohol testing, to ensure your suitability for the role.

Please note we are unable to accept emailed applications or resumes and phone calls from recruitment agencies.