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February

Executive Assistant To Ceo

Alzheimer's WA - Subiaco, WA

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

Executive Assistant to CEO

  • 5 weeks annual leave
  • Not for profit Salary Packaging option up to $16,050 per annum
  • Opportunity to purchase additional leave
  • Ongoing training and support

The impact of Alzheimer’s disease affects not only the person diagnosed but also their family, friends and even the wider community. Alzheimer's WA is seeking to appoint an Executive Assistant to CEO responsible for the efficient, personal and confidential administrative and secretarial support to the Chief Executive Officer, the Board and its various committees, along with representation of AWA with or on behalf of the Chief Executive Officer

Your duties as the EA will include, but not be limited to:

  • Ensure provision of quality confidential assistance and support to the Chief Executive Officer;
  • Work closely with the Chief Executive Officer to coordinate local, national and international projects and programs as directed;
  • Fulfil the role of high level personal assistant requirements for the Chief Executive Officer, including the preparation of research papers, reports, policy documents and proposals for consideration as required, diary and meeting management; email management; report writing and collation of information and servicing of meetings chaired by the CEO and Executives.
  • Identify, within the context of the position, emerging issues and events in need of Organisation attention and initiating appropriate action.
  • Work independently and act as a co-ordinator to gather and transmit information to ensure the Chief Executive Officer and Executive Team are informed about management issues.
  • Work closely with the Chief Executive Officer on the reporting of the organisation’s Strategic Plan;
  • Support the Chief Executive Officer with Annual General Meetings, Board meetings, committee meetings and other meetings as required, including the preparation of related documentation, administration, venue management and catering;
  • Use initiative, analytical skills, problem solving skills, interpersonal and communication skills to achieve effective outcomes.
  • Coordinate and organise organisation functions, manage travel arrangements for the organisation.
  • Liaise with Board Directors, General Managers, Managers, Team leaders and staff;
  • Develop networks and maintain relationships with key stakeholders including all levels of the organisation, Government, academic and aged care providers;
  • Exercise discretion and deal with all matters in a confidential and sensitive nature;
  • Participate on management committees as required.
  • Manage organisational memberships and subscriptions.
  • Undertake special projects as directed by Chief Executive Officer.

As the successful Executive Assistant you will have:

Essential

  • Extensive experience in providing executive support and assistance at a senior level, including Boards, Committees and Senior Management;
  • Demonstrated high level skills in dealing confidently and courteously with people at all levels;
  • Experience in office and team management;
  • Ability to compose and present correspondence, including presentations and reports of a high quality;
  • Strong organisational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines;
  • Experience undertaking the administrative requirements of meetings such as Annual General Meetings, Board, committee and staff meetings, including preparation and distribution of papers;
  • Demonstrated relevant experience with Microsoft Office Programs such as Word, Excel and Outlook;
  • Demonstrated understanding and preparedness to commit to the organisation’s values;
  • Capacity to work independently with minimal direction and collaboratively in a team environment;
  • Sound understanding of risk and the impact on the organisation.

Desirable

  • Background in not-for-profit sector.

*** To be considered for this position you MUST address the selection criteria found in the job description ***

Applications close on Friday 28 February 2021