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Executive Assistant

Colac Area Health - Colac, VIC

Administration & Secretarial
Source: uWorkin


Full Job Description
Job Description

Location: South West Region | Colac-Otway

Job type: Not provided

Organisation: Colac Area Health

Salary: Salary not specified

Occupation: Administration/Secretarial, Finance

Reference: 16137

Full Time

Colac Area Health is now searching for an Executive Assistant to join our team in Colac to support our CEO!


In this role you will have the opportunity to make an impactful contribution by providing support to our CEO and Executive Team.

You will be trusted to support the CEO and members of the Executive Team by applying a high level of emotional intelligence and a forward-thinking approach to oversee the efficiency of administrative processes and day to day functions.

You will also bring superior interpersonal skills to build and maintain relationships and manage confidential matters with professionalism and discretion.

Responsibilities include:
Proactive diary management, organising appointments and coordinating future meetings and events to meet timelines and competing priorities

Creating documentation that will include board and government reports, briefs and minutes through strong proficiency levels in Microsoft Office platforms that include Word, Excel, Teams, Power Point and Outlook

Applying your solutions focused manner and relationship building approach to support the CEO in first line communication with the Board, and all internal and external stakeholders

Organising meetings, events, and speaking arrangements and prepare all associated agendas, presentations and materials required

Work collaboratively with the Executive Director Planning and Resources to prepare the annual Executive and Board budgets and establish forecasts for the year ahead


If you have proven success providing high levels of support, and exude professionalism and warmth with a proactive approach, then we would love to hear from you!

As the Executive Assistant to the CEO, it is essential that you have:

Proven experience supporting executive managers with success managing and overseeing the organisation of multiple day-to-day business priorities

Strong verbal and written communication skills, with the ability to produce high quality documentation and interpret complex information

High levels of integrity and respect to proactively apply judgement, initiative and discretion to solve problems

High-intermediate to advanced computer literacy and proficiency in the use of diary functions and the MS Office suite that includes Word, Excel, Teams, Power Point, and Outlook

A collaborative and relationships focused manner, creating a work environment that empowers and respects others, values diversity, promotes mutual trust and encourages co-operation and support.

If you want to join a values based organisation where you will truly feel appreciated for your commitment and great work, you need to apply before someone else takes this opportunity!

Further information may be obtained by contacting Deb Matthews, Senior Human Resource Officer on 035232 5384

Applications for the above position should be lodged at https://colacareahealth.mercury.com.au/by COB Thursday 1st April 2021.

The successful applicant will be required to undertake a Victorian Police Check and complete a Statutory Declaration as per the Aged Care Principles prior to commencement of employment. Some positions will also require a WWC Check.

We are committed to the safety and wellbeing of all children and young people.