What we do

Jewish Care Victoria, a not-for-profit organisation, is the largest provider of aged and community services for the Jewish Community in Victoria. Services include Aged Residential Care, Assessment Referral and Individual Support Services, Community Aged Care, Disability, Mental Health, Youth and Family Services and Holocaust Survivors Programs.

The role

The purpose of this position is to assist the Property Team with property management functions of Jewish Care Victoria. The position provides quality administrative assistance to the Property team in facilitating all functions required to manage JCV's property portfolio including, but not limited to, administration, job allocations, contractor inductions, invoicing and escalation. This a full time position that would suit someone with strong admin experience preferable in the Health Care Sector who enjoys working as part of a team.

Responsibilities include

• Assist the Property Coordinator and Property team with the administration requirements of the property/maintenance function.
• Prioritise all work orders through the maintenance request system and complete within specified time frame in order to meet expected service delivery times and customer expectations.
• Assist the Property Coordinator with Purchase of supplies and materials within financial delegation and ensure all tax receipts and invoices are provided and submitted promptly for processing and reconciliation.
• Monitor tool and equipment repository to ensure they are kept in good working order.
• Assist with the preparation of essential service audits.
• Assist with obtaining quotes and placing purchase orders with external contractors.
• Provide assistance to induct contractors and complete associated paperwork as required.
• Relevant tasks as directed by the Property Co-Ordinator or Property Manager

What we are looking for

• Background in administration and computer skills
• Relevant working experience in Facilities Management and Property Administration
• Excellent communication and customer service skills
• Good problem-solving skills and high attention to detail
• Current Drivers Licence

Benefits and Culture

We are committed to the professional development of all staff, and provide ongoing opportunities to upgrade staff skill set and expertise. We aim to provide the highest standard of professional and personal support offering flexibility and conditions not readily available elsewhere, including the option of maximising your income with salary packaging.

Jewish Care employs staff from all cultural and religious backgrounds and provides cultural and spiritual training in the Jewish Ethos. Our recruitment procedures reflect our commitment to the safety and protection of our clients, relevant screening and police checks will be conducted.

Jewish Care proudly celebrates and warmly welcomes the rich diversity of our community and strives to be inclusive for all, including the LGBTI+ community.

Jewish Care acknowledges Aboriginal and Torres Strait Islanders as the Traditional Custodians of the land on which we live and work. Our services and supports are provided on the lands of the Wurundjeri and Boonwurrung people, and we deeply respect and honour their ongoing cultural and spiritual connection to land, waters and community.

To apply

If you would like to apply for this position, click on the 'apply now' button ensuring that you upload your CV and covering letter asap.