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Executive Assistant

Monash Health - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


About the role

In this role, you will provide a high level of executive support to our Executive Director Capital and Infrastructure and our Executive Director for Public Affairs and Communication, as well as their direct reports and teams.

The Executive Director for Capital and Infrastructure is responsible for all capital projects and asset management. The Executive Director for Public Affairs and Communication is responsible for communication and media.

Key responsibilities include:

  • Ensuring efficient and effective executive support is provided to the Executive Directors and their teams.

  • Extensive diary management.

  • Managing a large volume of meetings and visits and providing administrative support to events as required.

  • Developing and maintaining electronic filing systems.

  • Attending meetings and providing administrative support as required.

  • Placing orders for consumables or equipment required.

  • Managing documentation for approval in accordance with organisation delegations.

About you

You are an experienced EA or PA with a flexible, can-do attitude and strong organisational, communication and time management skills.

Your proactive approach and ability to think on your feet when responding to changing demands serve you well when working in a dynamic environment.

Your personal style enables you to build rapport, credibility and trust quickly. You deal with difficult matters in a professional manner at all times, and you are able to work under pressure when certain situations arise.

Previous administrative experience in a large, complex organisation is preferred but is not considered essential.

What we offer

In this role you will work with two of our executive leaders in a supportive environment where you can make a real contribution to the efficient and smooth running of the health service. You will also have access to salary packaging benefits that can increase your take-home pay, on-site car parking and the ability to accrue a day off every four weeks.

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace.

About us

At Monash Health, we provide healthcare to one-quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers.

Our 18,000 staff work at over 40 care locations, including seven public hospitals and an extensive network of rehabilitation, aged care, community health and mental health facilities.

While we care for our community today, we’re also looking to the future of healthcare with university-affiliated international research and tertiary education.

Each year:

  • We provide more than 3.6 million episodes of care to our community.

  • More than 260,000 people are admitted to our hospitals.

  • More than 220,000 receive care at our three emergency departments.

  • We perform more than 48,000 surgical procedures.

  • We deliver more than 10,000 babies.

As an equal opportunity employer, Monash Health is committed to a fair and non-discriminatory workplace that maximises the talent, potential and contribution of all employees.

How to Apply

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Offers of employment can only be made once all required probity checks have been completed. These include:

  • reference checks;

  • a clear Police Check conducted within the last three months;

  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and

  • proof of immunisation.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.