Full Job Description

Job Reference Number 21-IHACDIV-8079

Classification APS Level 5

Job Title Program Management Officer

Division In Home Aged Care Division

Branch Disability for Older Australians Branch

Section Continuity of Support (CoS) Operations Section

Location Woden, ACT

Status Ongoing

Employment type Full-time

Salary Range $76,009 - $82,200

Contact Officer Name: Minh Chu
Phone: 6289 9367
Email: minh.chu@health.gov.au

Eligibility

To be eligible for employment with the Department of Health applicants must be an
Australian citizen at the time an offer of employment is made

An applicant’s suitability for employment with Health will also be assessed through a

variety of pre-employment check processes, such as:
Satisfactory completion of an Australian Federal Police criminal history check,
and where relevant a Working with Children and Vulnerable People Check.

Completion of a medical declaration and pre-employment medical (where
required).

Providing evidence of qualifications.

Division Responsibilities

The In-Home Aged Care Division facilitates access to aged care services for older Australians

by providing information and registration via the My Aged Care website as well as

information on eligibility and needs assessment via the My Aged Care Contact Centre. The

Division helps older people remain at home and be more independent in the community

through funding entry-level support and care services through the Commonwealth Home

Support Programme (CHSP), the Commonwealth Continuity of Support (CoS) Programme

and more complex home care services through the Home Care Packages Program (HCP).

Branch Responsibilities

The Disability for Older Australians Branch manages the Continuity of Support Programme

and responsible for the implementation of the Disability Support for Older Australians

Program.

The Continuity of Support (CoS) Programme provides continuity of support to older people

with disability who were receiving state-managed specialist disability services at the time of

implementation of the CoS Programme, but were not eligible for the National Disability

Insurance Scheme (NDIS).

The Continuity of Support (CoS) Operations Section supports the administration of the

Commonwealth CoS Programme to ensure the effective and efficient delivery of the

Australian Government Continuity of Support (CoS) Programme, in order to deliver

outcomes and benefits related to the Department of Health’s strategic objectives.

Section Responsibilities

The Continuity of Support (CoS) Programme provides continuity of support to older people

with disability who were receiving state-managed specialist disability services at the time of

implementation of the CoS Programme, but were not eligible for the National Disability

Insurance Scheme (NDIS).

The Continuity of Support (CoS) Operations Section supports the administration of the

Commonwealth CoS Programme to ensure the effective and efficient delivery of the

Australian Government Continuity of Support (CoS) Programme, in order to deliver

outcomes and benefits related to the Department of Health’s strategic objectives.

Key Responsibilities

Your key responsibilities include, but are not limited to, the following:

• Evaluate and process additional funding support applications, exercising sound

judgement in the application of program guidelines.

• Management of program activities within a grants framework, including the program

inbox and drafting of spending minutes.

• Work collaboratively in a team environment, particularly in relation to the transition

to Disability Support for Older Australians (DSOA) by 1 July 2021.

• Collaborating with stakeholders to ensure achievement of program objectives.
• Reporting on program outcomes to internal and external stakeholders.
• Preparing reports, briefings, ministerial and other correspondence.
• Identifying and contribution to continuous improvement, quality assurance and

governance activities as they relate to additional support applications.

• Promoting workplace practices consistent with Departmental policy and in

accordance with the APS Values, Code of Conduct and Behaviours in Action; and

• Other duties in line with the APS 5 Work Level Standard as directed.

Key Capabilities

To be successful in this role you will possess:

• Demonstrated ability to review and process applications within a grants framework

exercising sound judgement.

• Demonstrated ability to manage, and/or coordinate complex work, with a proven

ability to work effectively and independently in team settings.

• Demonstrated organisation skills, including the ability to balance multiple competing

tasks and deliver within tight timeframes.

• Demonstrated ability to apply a project management methodology to work.
• Demonstrated ability to contribute to the implementation of a new system such as

DSOA, and deal with change.

• Excellent communication skills, both written and oral, including sound interpersonal

skills.

• Ability to promote and manage productive working relationships with internal and

external stakeholders, including liaison and negotiation.

• Strong conceptual and analytical skills to inform the provision of sound advice.
• Demonstrated ability to meet agreed deadlines, work under pressure and operate

effectively in times of uncertainty.

• Be highly motivated, engaged, flexible and resilient.
• The ability to uphold the APS Values and actively demonstrate the Department’s

behaviours in action; and

• To effectively perform this role, the occupant must be able to demonstrate the key

capabilities (above) as well as the capabilities and behaviours described in the APS5

Work Level Standard.

Application Response (Single page application)

Your application will be assessed on your ability to demonstrate that you possess, or have

the real potential to develop, the required skills, knowledge, experience and qualifications

to perform the role. These requirements are based on the information provided to you as

part of the job advertisement, in line with the APS Work Level Standards.

Applicants are required to provide a statement of claims framed around the key duties and

key capabilities. Your statement of claims should be no more than one page in total with a

font no smaller than size 10. Applications that do not meet these requirements may not

be considered.

Work Environment Description

Responsibilities - As detailed in Section 28 of the Work Health and Safety Act 2011 while at

work, a worker must:

• Take reasonable care for his or her own health and safety
• Take reasonable care that his or her acts or omissions do not adversely affect the

health and safety of other persons

• Comply, so far as the worker is reasonably able, with any reasonable instruction that

is given by the person conducting the business or undertaking to allow the person to
comply with this Act

• Cooperate with any reasonable policy or procedure of the person conducting the

business or undertaking relating to health or safety at the workplace that has been
notified to workers

• Complete all WHS related induction and training
• Report all work related incidents and/or illnesses to the WHS Section

Description Requirement Additional Information

Administrative

1. Computer Use Yes

2. Generic screen based Yes

3. Sitting at desk Yes

4. Standing for long periods No

Manual Handling

5. Lifting 0-15kg No

6. Lifting 15 kg + No

7. Climbing No

8. Bending No

9. Squatting No

Description Requirement Additional Information

10. Reaching No

11. Push/pull No

12. Sequential Repetitive No

Movements in short period of time

13. Manual dexterity/manipulation No

Work Environment

14. Work with others towards Yes

shared goals in a team environment

15. Works in isolation from other No

staff (remote supervision)

16. Distance walking (ie: Large No

building or inter-building transit)

17. Works outdoors No

18.Works in a call centre No

environment

19. Works in a customer service Yes

environment

Tasks Involving

20. Exposure to chemicals No

21. Exposure to biological hazards No

22. Working at heights No

23. Requirement to wear personal No

protective equipment (PPE)

24. Requirement for full Colour No

vision

25. Work with energetics and No

explosives

26. Exposure to Petrol, Oil, Lubricant No

Products that may cause

dermatological conditions

27. Exposure to extreme No

Description Requirement Additional Information

temperatures

28. Confined spaces No

29. Exposure to Non-ionising No

radiation

30. Excessive Noise No

31. Low Lighting No

32. Dangerous Goods/ Equipment No

33. Exposure to airborne odours No

Travel

34. Frequent travel - Vehicle No

35. Frequent travel - Aeroplane No

36. Frequent travel - Seaborne No

Cyclic Workload

37. Peaks & Troughs Yes

38. Frequent Overtime No

39. Rostered Shift Work No