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Administration Manager Covid 19 Vaccination Clinics

Monash Health - Melbourne, VIC

Health, Medical & Pharmaceutical
Source: uWorkin


Acknowledging the vital role they play in providing healthcare to our community, Monash Health proudly supports the WHO 2021 International Year of Health and Care Workers.

About Monash Health

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire life-span from newborn and children, to adults, the elderly, their families and carers. More than 18,000 employees work at over 40 care locations across south eastern Melbourne, including Monash Medical Centre, Monash Children’s Hospital, Moorabbin Hospital, Dandenong Hospital, Casey Hospital, Kingston Centre, Cranbourne Centre, and an extensive network of rehabilitation, aged care, community health and mental health facilities.

The Role

Monash Health Covid 19 Vaccination Clinics require an experienced Administration Manager on a fixed term capacity, working full time (76 hours per fortnight) .

The Administration Manager is responsible for a variety of supervisory and administrative activities that support the Vaccination Clinics operation whilst promoting and maintaining an open communication flow with all internal and external stakeholders. The role will ensure all administrative activities are performed in line with Monash Health and Department of Health policies and procedures.

The role will drive a team-based approach providing administrative staff with knowledge, education and training to uphold a high quality of performance.

To be successful in this role you must demonstrate:

  • Experience in leading an Administrative team in a healthcare environment or similar

  •  An ability to supervise team workflows to deadlines and prioritise team and own tasks;

  • A commitment to high quality patient care and a patient centred approach to service delivery.

  • An ability in the accurate and timely analysis and reporting of agreed KPI’s;

  • An Ability to work in a fast paced, data intensive transactional environment;

  • Initiative in continuous improvement of processes and procedures

  • High proficiency in using Microsoft Office suite (Word, Excel, Outlook, Teams);

  • Experience using IPM

  • Effective communication skills with demonstrated ability to develop and maintain positive professional relationships with various stakeholders

In this full time, 6 month fixed term contract your flexible availability is key to being available if required across seven days per week (Monday - Sunday).

As you will work across various Monash Health sites, a valid driver’s licence is essential.

About You

You are an experienced and enthusiastic team leader with a genuine interest in this unique opportunity. You demonstrate excellent communication, interpersonal and time management skills; are willing to commit to team work and ongoing professional development that align with the Monash Health’s values and vision. You are dedicated to safe best practice and quality care and you are an advocate of Monash Health’s Strategic Guiding Principles.

To be considered for this opportunity, you will have:

  • Demonstrated team leadership experience including staff performance management
  • Excellent customer service and communication skills
  • Detailed knowledge and use of a range of information systems, including MS Office and IPM
  • Demonstrated flexibility to adapt to changing situations readily
  • Strong team player attributes
  • A willingness to learn and share skills and experience with the team

What you need


  • Australian working rights
  • Valid Driver's licence

Highly regarded but not essential:

  • Appropriate qualification in health or management

What we offer

Full PPE and training will be provided including:

  • access to Monash Health in-house learning portals to further expand your acute clinical skills and knowledge base
  • avenues to further develop your leadership and project management skills
  • mentorship and career guidance
  • a supportive learning environment

In addition, you will have access to benefits including salary packaging options that increase your take-home pay, access to onsite staff discounted car parking and a comprehensive Employee Assistance Program (EAP).

How to Apply

Shortlisting and interviews will commence immediately, so don't delay in submitting your application.

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.

Please apply online through Mercury e-recruit as email applications will not be considered.

Current Monash Health employees should apply through Mercury using their Monash Health employee account. Our Recruitment Services team can answer any queries on this matter and can be reached on 9265 2776 or via email to [email protected]

Offers of employment can only be made once all required probity checks have been completed. These include:

  • reference checks
  • a clear Police Check conducted within the last three months
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same)
  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

Melbourne, VIC

Health, Medical & Pharmaceutical


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