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Project Support Officer

Uniting - Bondi, NSW

Voluntary, Charity & Social Work
Source: uWorkin


At Uniting, we believe in taking real steps to make the world a better place. We work to inspire people, enliven communities and confront injustice.

Our services are in the areas of aged care, disability, child and family, community services, and chaplaincy and we get involved in social justice and advocacy issues that impact the people we serve. As an organisation we celebrate diversity and welcome all people regardless of lifestyle choices, ethnicity, faith, sexual orientation or gender identity.

Uniting is one of the largest not-for-profit community service providers in NSW and the ACT, with a rich history of providing services to the community for more than 100 years. We have more than 550 services, as far north as Tweed Heads, as far west as Broken Hill, and as far south as the ACT.

Our focus is always on the people we serve, no matter where they are at in their life. Our range of supports and services are designed in partnership with clients and around their needs

  • Perm Full Time 
  • Parramatta Location
  • Flexible Working options available

About the role

This role is responsible for supporting the Parramatta Mission Project Lead, undertaking a range of complex and confidential tasks. The main focus of the role is the provision of timely and professional administrative support and coordination of organisational tasks to ensure the efficient running of the project. The role also assists the project team, to track and monitor activities and assist with project management.

Duties and responsibilities:

  • Maintain a high standard of conduct and work performance based on Uniting’s values to promote our reputation with key internal and external stakeholders
  • Ensure integration and collaboration across Uniting programs to deliver seamless and impactful end to end services with the customer at the centre
  • Actively engage and participate in the performance management framework and review processes at Uniting
  • Act in a manner which upholds and positively reflects the Uniting Code of Conduct and Ethical Behaviour
  • Contribute to a culture of openness, feedback and productivity.
  • Model, communicate an act in ways that are consistent with our values of Bold, Respectful, Imaginative and Compassionate.
  • Take care of the safety of yourself and others at all times and undertake work in a safe manner in accordance with policies, procedures and instructions (written or verbal) and in adherence to WHS policies and procedures.
  • Actively contributes to a safe and supportive working environment that is inclusive of all staff through celebrating their nationality, cultural background, LGBTI status, abilities, gender and age.

 As the Project Support Officer, your role specifically will:

  • Contribute towards the efficiency and effectiveness of the Parramatta Mission Project.
  • Deliver efficient and effective management of administrative and secretarial support to the Project Lead including; managing incoming and outgoing communication; drafting and editing correspondence’ communications; presentations; reports and other documents.
  • Coordinate diary management, meetings, travel, events and other tasks as required.
  • Coordinate the logistical arrangements for all meetings convened by the Project Lead including minute taking, agenda preparation and monitoring of actions.
  • Collate and compile information and prepare documentation and correspondence to support information flow and inform decision making.
  • Work with other Uniting functions and teams to ensure coordination across the organization, avoiding duplication, standardizing on efficient processes and delivering continuous improvement.
  • Provide the Project Lead and other team members all relevant information to facilitate appropriate preparation for all meetings, projects and priorities.
  • Assist with project activities providing; information and data management, tracking timelines, preparing updates and communicating with stakeholders regarding project status and implementation issues and requirements.
  • Undertake basic research and analysis and contribute to preparation of briefs to support decision making and planning for the project.
  • Undertake administrative tasks as required, including photocopying, distribution of mail, filing, shredding and general support as requested by Project Lead
  • Undertake communication responsibilities as required, including telephone, personal and written correspondence and general liaison within Uniting and with other agencies and the wider community on behalf of the Project Lead
  • Ensure that all activities and operations within the scope of responsibility are performed in accordance with the allocated budget and policy guidelines
  • Participate and comply with all quality management systems and processes

As an organisation we celebrate our diversity and welcome all people regardless of lifestyle choices, ethnicity, faith, sexual orientation and gender identity.

We are bold, imaginative, respectful and compassionate.

Further to this we offer:

  • Competitive base with NFP salary packaging options
  • Vibrant team culture working alongside like-minded individuals
  • Long term career paths and development opportunities
  • Work within an organisation that has a positive impact on people and communities

If you can help us add a positive impact to every Uniting customer’s experience, enjoy collaborating with different people and enjoy a challenge, we want to hear from you!