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April

Executive Assistant

Department of Health - Melbourne, VIC

Administration & Secretarial
Source: uWorkin

JOB DESCRIPTION

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Application Closes: 7 May 2021

Role: Executive Assistant (until 31 December 2021) 

Number of vacancies available: 1

Office Location(s): 50 Lonsdale Street/Work from home

Position Summary:

Coordinate the business, corporate and executive priorities and activities of the Data, Intelligence, Modelling and Epidemiology (DIME) Executive Director, Information and Analytics (I&A)

Support the Executive Director, I&A by providing administrative and logistical support, including inbox management, diary management, and stakeholder liaison

Responsibilities:

  • Provide quality and timely administrative support to the Executive Director, I&A.
  • Provide operational, project and Executive support to the relevant internal stakeholder.
  • Expand and maintain a sound understanding of government processes and compliance obligations, political sensitivities and the complexities of the current operating environment.
  • Maintain and coordinate an effective calendar and filing system, ensuring competing demands are effectively managed Build and manage collaborative and cooperative stakeholder relationships across the Department and wider government groups.
  • Provide secretariat support as and where required in meetings by assisting in meeting coordination, as well as preparing agendas and taking minutes.
  • Co-ordinate relevant staff responses and/or input into projects, programs and reports.
  • Proactively address enquiries with a high level of discretion, maturity, diplomacy and judgement.
  • Maintain a high level of awareness of matters coming into and out of the office to effectively respond to enquiries and exercise sound judgement on the manner of response.
  • Provide support to the Executive Leadership team as required.

HOW TO APPLY:

Applicants are encouraged to apply online, submitting a cover letter and a current resume.

Please note: For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health

Click 'Apply Now' to submit your interest in this position.