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Submissions Office Coordinator

Intrec - Melbourne, VIC

Administration & Secretarial
Source: uWorkin


Become an integral part of our close-knit team. Gain exposure and grow within the Construction Industry. Join our journey!

An opportunity to grab

At INTREC, we believe Our Difference is Our People. We are always looking for enthusiastic and passionate people to join our expanding team in Victoria. Operating throughout Australia for over two decades, INTREC has delivered in excess of 4,500 successful commercial interiors, building refurbishment and construction management projects.

Our focus is on numerous sectors including government, education, banking & finance, retail, hospitality and health & aged care. Jump on our website, LinkedIn or Instagram pages to get a better look at the impressive projects we are delivering every day.

The fine details

As a result of continued growth, INTREC have an exceptional opportunity for an enthusiastic and friendly Submissions/Office Coordinator who wants to kick start their career within the construction industry.

Your duties will cover a broad range of Coordination roles within our Estimating and Administration Team, including collating submissions for our valued Clients, as well as undertaking general office duties. You will report to the head of submissions in Victoria and work in collaboration with the Estimating Manager and VIC State Manager on a day-to-day basis. The roles you will carry out are:


  • Assist with the preparation and submission of responses to Requests for Tender, Expressions of Interests and Capability Statements. This will include: Collating information, obtaining graphics; Establish and maintain tender filing system; Assist with layout plans, diagrams and charts; Assist with printing, binding and delivering tender submissions; Collaborate/communicate with all Estimators to finalise submissions; Assist Estimators with post tender responses to clients and consultants; Liaise with key internal stakeholders to manage completion and delivery against required response timelines.
  • Manage and update INTREC templates including: Project profiles; Resumes; Company Org charts.
  • Assist with Subcontractor management during the tender period, including: Maintaining and updating subcontractor data base in software ‘Estimate One’; Updating ‘Estimate One’ on the status of subcontractor quotations/responses; Calling subcontractors to confirm quotations are completed on time.

Office Administration:

  • Provide general administrative support across the Victorian Team.
  • Ordering office supplies, setting up meeting rooms, maintaining kitchen and general office tidiness.
  • Assist with the preparation of reports, submission documents, presentations and related documents as directed.
  • Arrange events, catering and meetings where required.

The skills and experience we need

  • Attention to detail
  • Self-motivation
  • Exceptional organisational and time management skills
  • Administration skills (Word and Excel) advantageous
  • Advanced written skills
  • Excellent phone manner and strong communication skills
  • Indesign/Adobe Creative Suite background is not necessary, but a base understanding would be beneficial
  • Ability to build and maintain internal and external relationships
  • Ability to juggle multiple tasks
  • A positive attitude and team-spirit!

The reward – It’s the little things that count

INTREC’s people are our difference. We want to celebrate the success of our staff and create an environment where they thrive. We know personal and career growth is important to each staff member which is why we help our staff excel in their career year on year and provide opportunities to grow personally. In addition we also know the little things count:

  • Be rewarded annually for your goals
  • Partnership in developing a tailored learning and development plan to meet your career aspirations
  • Work with a talented and supportive environment
  • $2000 offered towards external learning, after a 6 month probation
  • Complementary Thursday lunches
  • Participating in Property and Construction networking events
  • Tailored Wellbeing programs
  • Fresh bread, healthy snacks, smoothies
  • In house gym

To obtain a position description for the Submissions/Office Coordinator role and for further information, please contact [email protected]

Note to agencies: We have preferred recruitment partners in place and therefore do not welcome speculative enquiries.