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Payment Processing Officer (Vpsg4)

Department of Health - Melbourne, VIC

Source: uWorkin


The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Application Closes: 21 June 2021

Role: Payment Processing Officer (until 31 December 2021) 

Number of vacancies available: 1

Office Location(s): 50 Lonsdale Street/Work from home

Position Summary: 

The Officer, Payment Processing role reports to the Payment Processing and Financial Controls Manager as they support the Supply Hub team in establishing and processing orders received from COVID Site Leads and key stakeholders.

Key responsibilities of the role include: 

  • Work with Supply Hub ordering team and site contacts to validate vendor invoices to enable timely and accurate payment for goods and services 
  • Facilitate the payment of validated invoices against correct purchase orders and operations for each site in a timely manner 
  • Support the Payment Processing and Financial Controls Manager in providing visibility of the current financial position to CEL Executives


  • Assist with managing the Procurement Services and suppliers throughout the confirmation of receipt and invoice payment process.
  • Be accountable for and support the team in the invoice validation and payment, as a point of escalation for any irregularities. 
  • Liaise with Supply Hub ordering team to clarify queries related to charges incurred. 
  • Liaise with Procurement in the event of any discrepancies in payment and reporting .
  • Obtain confirmation of receipt for supplies and services provided.
  • Monitor invoice validation and record keeping. 
  • Process confirmed invoices for payment via Procurement Services.
  • Assisting staff and clients with invoice enquiries. 
  • Manage weekly financial reporting to CEL Executives. 
  • Conduct cost estimation exercises to be used in funding requests. 
  • Draft and submit funding requests through the appropriate channels to obtain funding for orders processed through CEL. 
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services. 
  • Operate in a complex and demanding environment and be willing to actively adopt new responsibilities.


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

Please note: For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health

Click 'Apply Now' to submit your interest in this position.